MEMBERSHIP CHAIR / COMPUTER SERVICES
The Membership Chair is responsible for the registration of members, the maintenance of rehearsal attendance records and all other computerized records, including mailing lists. The Membership Chair reports to the Vice President for Operations.
June Participate in a transitional board meeting to discuss position with predecessor; review job description and annual report.
With the Vice President for Operations and coordinating with Treasurer and Music Librarian, plan registration of members. Plan information brochure for members.
August Arrange for printing of registration forms and information brochure for members. Secure section coordinators.
1st Rehearsal Conduct registration of members. Have members complete registration forms. Coordinate registration with Treasurer taking dues and Music Librarian issuing music. Have supply of name tags.
Each rehearsal Be at all rehearsals 15 minutes early. Be available to register new or returning members. Have attendance sheets out by section and, via the Section Coordinators, ensure that all members sign in.
Remind section coordinators to call non-attending members before the next rehearsal. (If they are not available, Membership Chair should do it, then VP for Operations, then President).
4 weeks before each concert
Ensure that list of paid members, alphabetized by section, is given to Program Chair before publication deadline.
On-going Based on information from membership forms, make list of possible volunteers and notify board members of volunteers available for various board functions.
Check with Treasurer re paid members. Notify VP Operations and/or President of any unpaid members.
Maintain and update database, provide labels and reports as required. Record contributions as provided by Patrons Chair and General Manager.
Follow up on members who have dropped out.
Attend Board meetings.
May Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.